How it works
Simple setup. Powerful results.
From missed call to booked appointment — here's exactly what happens.
01
Patient calls your clinic
A patient calls your clinic's existing phone number. Your staff is busy or unavailable — nobody picks up. Without Ringloop, this patient would hang up and call a competitor.
Ringloop works with your existing number. You set up call forwarding in your phone settings — when a call goes unanswered after a few rings, it forwards to Ringloop. No number change. No technical work.
Patient calls your clinic
✕ No answer — forwarded to Ringloop
02
Ringloop detects the missed call
The moment the call comes in, Ringloop identifies the patient's phone number and which clinic the call was for.
Each clinic has a dedicated Ringloop number. The system knows which clinic to represent and uses that clinic's name, treatments, and AI persona in all communications.
Ringloop detects the missed call
Caller: +385 99 436 3110
Clinic: Zagreb Dental Clinic
✓ Identified — sending follow-up
03
AI sends a WhatsApp message in 30 seconds
The patient receives a friendly WhatsApp message from your clinic's AI within 30 seconds of the missed call.
The message is sent from a dedicated WhatsApp Business number registered under your clinic's name. The patient sees your clinic name — not Ringloop.
AI sends a WhatsApp message in 30 seconds
Sent in 28 seconds ✓
04
AI has a full booking conversation
The AI asks what treatment the patient needs, collects their name, asks about doctor preference, and finds a suitable time.
The AI is powered by Claude — one of the most advanced AI models available. It understands natural language, handles follow-up questions, and responds in whatever language the patient writes in.
AI has a full booking conversation
05
Appointment confirmed & calendar updated
Once a time is agreed, the AI confirms the booking and your calendar is updated automatically.
Bookings appear in your Google Calendar. Your team also receives a clear summary: patient name, treatment requested, doctor preference, and confirmed time.
Appointment confirmed & calendar updated
📅 Calendar updated
Marko Horvat — Dental checkup
Tomorrow 10:00–10:30
Setup process
You're live in 24 hours.
We handle everything. You just need to forward your calls.
Sign up
Book a demo and we set up your account.
We configure AI
We set up your clinic name, treatments, and AI persona.
You forward calls
Set up call forwarding on your phone. Takes 2 minutes.
You're live
Ringloop starts catching missed calls immediately.
Ready to see it in action?
Book a free demo and we'll show you Ringloop working for your clinic.
Book a free demo →